Google Workspace lets Gemini access your company data by default - how to shut it down

https://www.zdnet.com/a/img/resize/947feb920ed4a77d7b663fc75cc19292b6252d67/2026/08/17/3c628c54-d8c0-44b9-9b40-01381af24ac2/gettyimages-2282307451.jpg?auto=webp&fit=crop&height=675&width=1200

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ZDNET's key takeaways

  • Internal AI access can create compliance and privacy risks.
  • Workspace admins can turn off intelligence sources.
  • Google gives Gemini access to Workspace data by default.

I have long accepted one fundamental truth: Google knows everything that I do. I've been using Gmail as my primary life dashboard for over a decade now. Apart from the occasional ad in my Gmail interface, Google really hasn't abused my trust. But still, Gmail sees all. Gmail knows all.

Every email message I have sent or received since before Hamilton opened on Broadway has been processed through Google's voracious data maw.

So, when it comes to the Gemini chatbot, I haven't been too upset that Google's AI seems to know what's in my email or my Google Docs. In fact, that capability helped me out at one point....

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